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Work permit software - no high-risk job starts unsigned
Retire the paper permit book. Raise hot work, height, confined space and electrical permits on a phone, assess the risk, collect every sign-off digitally, and see each live permit in your plant on one board - until the job is closed and the area handed back.
- Staged digital sign-off
- Risk assessment on every permit
- Cloud or on-premise
What is Qubha's Work Permit Software?
It is a digital permit to work (PTW) system for high-risk jobs in factories and plants. A supervisor raises a permit for hot work, work at height, confined space or electrical work, lists the hazards, controls and PPE, and sends it for approval. The area owner, safety officer and issuer each sign on their phone. Work starts only when every stage has signed, the permit is valid only for its approved time, and it is closed when the area is handed back. Violations are recorded against the permit and the contractor.
Built by Qubha Infotech, Chennai, for manufacturing plants in India. It runs in the cloud or on your own server, and is part of the Workforce360 platform with contract labour and the Visitor Management System.
From request to hand-back, in six steps
Every step is signed and time-stamped, so you can answer "who allowed welding in the paint shop?" in seconds.
- Step 1
Request
Job, location, equipment, team and planned time.
- Step 2
Assess
Hazards, controls and PPE for this job.
- Step 3
Approve
Area owner, safety officer and issuer sign in turn.
- Step 4
Work
Permit live at the site, valid only in its time window.
- Step 5
Monitor
Live board, expiry alerts and violations recorded.
- Step 6
Close
Job done, area handed back, permit closed.
A paper permit cannot stop a job that should not start
Paper permit book
- Signatures collected after the work has already started.
- Risk assessment copied from the last permit, word for word.
- Permits left open for days - nobody knows which jobs are still live.
- Violations noted in a register nobody reads again.
- In an audit or incident, the permit is in a file somewhere.
With digital work permits
- No permit, no start - work waits until every stage has signed.
- Hazards, controls and PPE assessed for each job before approval.
- Live board of active, expiring and overdue permits.
- Violations linked to the permit, contractor and worker.
- Full record in seconds - who asked, who signed, when it closed.
Everything your safety team, area owners and contractors need
Permit types
The high-risk jobs, covered.
- Hot workWelding, gas cutting, grinding and other spark-producing jobs
- Work at heightLadders, scaffolds, roofs and elevated platforms
- Confined spaceTanks, pits, ducts and vessels
- Electrical workPanels, feeders and live-equipment work
Permit request
The job, written down properly.
- Job & locationWhat, where and on which equipment
- TeamContractor or in-house, with each worker named
- Planned windowStart and end time the permit is valid for
- Your own typesAdd permit types with their own checklists
Risk assessment
Hazards before hands.
- HazardsListed for this job, not copied from the last one
- ControlsWhat will be done to make the job safe
- PPEHarness, gloves, face shield - whatever the job needs
- ChecklistsPer permit type, filled before work starts
Digital approvals
Signed in order, on the phone.
- Staged sign-offArea owner, safety officer, issuer - your sequence
- Approve or rejectWith a reason, from web or mobile
- Time-stampedEvery signature recorded with name and time
- NotificationsE-mail, SMS, WhatsApp and push
Live permit & closure
Valid only while it should be.
- Permit at the siteOn the phone, with a QR code to check it
- Time windowValid only between its approved start and end
- Expiry alertsOverdue permits flagged on the board
- Close & hand backJob done, area returned safe, permit closed
Violations & reports
Learn from every job.
- Violation recordAgainst the permit, contractor and worker
- Live boardActive, pending, expiring and overdue permits
- ReportsBy permit type, area, contractor and approval time
- Excel exportFor audits, safety meetings and management review
Every sign-off, in order, before the first spark
The area owner, safety officer and issuer each see the job, the hazards and the controls on their phone and sign in turn. If anyone rejects, the permit goes back with the reason - and the job does not start.
- Your sequence - set the approval stages for each permit type.
- No waiting for paper - approvers are notified and sign from wherever they are.
- Proof for audits - who signed, when, and what they saw.
The permit travels with the job
The issued permit is on the supervisor's phone, with a QR code a safety officer can scan to check it on the spot: which job, which workers, which controls, and until when it is valid.
- Valid means valid - outside its time window the permit shows as expired.
- Spot checks - violations are recorded on the permit right there.
- Clean hand-back - the area owner confirms before the permit closes.
Know every live job in the plant - right now
A live board for the safety team and plant head, and reports that show where the risk really is.
- Live permits - active, waiting for approval, expiring soon and overdue.
- Patterns - permits by type, area and contractor; violations by contractor.
- Excel export - for safety meetings, audits and management review.
One system for everyone around a high-risk job
Maintenance supervisors
Raise permits for their own team or a contractor in minutes.
Contractors
Workers named on the permit from the contract labour records.
Area owners
Approve only the jobs they know about, in their own area.
Safety officers
Review hazards and controls, spot-check sites, record violations.
Plant heads
See every live job and the safety trend on one board.
Auditors
Full permit history with signatures, in seconds.
Digital permit to work vs paper permit book vs spreadsheets
| What matters | Qubha Work Permit | Excel / shared sheet | Paper permit book |
|---|---|---|---|
| Approvals before work | Staged digital sign-off; no start until all sign | Not enforced | Often signed afterwards |
| Risk assessment | Hazards, controls and PPE per job | Free text, if filled | Copied from the last page |
| Validity | Time window enforced, overdue flagged | Manual | Left open for days |
| Live jobs on site | Live permit board | Whoever updated it last | Walk the plant |
| Contractors & violations | Linked to Workforce360 contract labour | Separate lists | Separate register |
| Where data lives | Your server or the cloud | Someone's laptop | A cupboard |
Work permit questions
What is a permit to work system?
A permit to work (PTW) system is a formal, written control for high-risk jobs such as hot work, work at height, confined space entry and electrical work. Before work starts, the hazards are assessed, controls and PPE are agreed, and authorised people sign the permit. The permit is valid only for a set time and place, and is closed when the job is finished and the area is safe.
What is work permit software?
Work permit software runs the permit to work system digitally instead of on paper permit books. Ours handles permit requests, risk assessment, staged digital approvals, time-bound permits, closure and violations on web and mobile, with a live board of every active permit.
Which permit types are supported?
Hot work, work at height, confined space and electrical permits are set up out of the box. You can add your own permit types, each with its own checklist, approval stages and validity.
How does approval work?
Each permit type has approval stages, for example area owner, safety officer and issuer. Each approver is notified, reviews the job and risk assessment, and signs digitally on web or mobile. Work cannot start until every stage has signed, and every signature is time-stamped.
Is risk assessment part of the permit?
Yes. The requester lists the hazards for the job and the controls and PPE required. Approvers see the risk assessment before they sign, and it stays with the permit as a record.
How are permits closed?
When the job is done, the team closes the permit and hands the area back. Permits that run past their approved time are flagged as overdue on the permit board so they can be closed or extended.
Can safety violations be recorded?
Yes. Violations found during a job, such as missing PPE or work outside the permitted area, are recorded against the permit, the contractor and the workers involved, so repeat offenders and risky jobs show up in reports.
Does it work with contractor management?
Yes. It is part of the Workforce360 platform, so contractors and contract workers come from the same records as contract labour management and attendance. Permits are raised for the people who are actually on site.
Can it run on our own server?
Yes, on your own server or in the cloud, on web browsers, Android and iOS.
Who makes it?
Qubha Infotech Pvt Ltd, Chennai, Tamil Nadu, India - the same team builds, installs and supports it.
Part of the Workforce360 platform
Contractors, workers and approvers come from the same records as HR and contract labour.
Close the paper permit book for good
See a hot work permit go from request to sign-off to closure in a 30-minute demo, or on your own shop floor.